Spring Move Out Information

As the end of the academic year approaches and residents are planning to move out, please be sure you are aware of the following information and requirements:

As a reminder, your 2025-2026 License Agreement is in effect until the day you successfully complete the Check-Out process as instructed below.

IMPORTANT TO KNOW:

The deadline to move out is 12PM on Monday, May 18th.
Heavy traffic is anticipated during commencement weekend starting on Friday, May 15 - Sunday, May 17. Please plan accordingly.
The Equipment Room will provide extra resources to residents from move-out bins and cleaning materials. See below for hours.

All Residents - Steps for a successful Check-Out:

To complete your check-out properly, you need to:

Remove all personal belongings from the unit.
Return and clean your bed space and the community areas to the original check-in condition.
Complete a Check-Out Envelope, sealing your keys (if applicable) and To-Go Container Card (if applicable) inside. Then drop the completed envelope into the Check-Out dropbox.
Envelopes and drop boxes are in the following locations:
1. Calaveras/Coloma/Sierra/Sonora - El Dorado lobby on the wall left of the desk
2. Tamalpais - Tamalpais lobby on the wall across from the front desk
3. Shasta/Diablo - On the wall in the lobby of the respective building
4. Sequoia/Juniper - Lobby on the wall across from the front desk

If you move out and do not check out properly, you are subject to additional fees:

Improper checkout fee: $ 50.00
Additional Rent: $ 100.00 nightly
Key Charge: $ 25.00 per key
To-go container card: $ 10.00
Cleaning/damages: charges may vary

*Charges may vary. Additional information can be found in the License Agreement.

If you forgot to turn in your keys, here are instructions to return them:

Send certified mail to:
- University Housing and Residence Life
- Attn: Housing Accounts
- 1901 Harder Rd.
- Hayward, CA 94542
Ensure the keys are labeled with your name, net ID, and room number inside the envelope
Keys must be post marked within 7 business days of the end of the License Agreement to avoid key charges.

Summer Residents Transitions

Summer residents will be provided information on their summer transition at another date. Summer residents will receive a separate email with instructions for moving to their summer assignment. There will be no need to relocate off-campus during any of the dates, and residents will be provided a transition period from their Spring space to a summer space. Click Here to submit your Summer Housing Application.

DINING:

Your meal swipes will expire on May 15, 2026 at dinner, and Flex will expire on May 18, 2026 at 12 PM..

The last meal available in the Pioneer Kitchen (PK) for the spring semester will be dinner on Friday, May 15.
to learn more about other dining hours during Finals Week.
Reminder: Please use all of your flex dollars by Sunday, May 17. Any remaining flex after that time will expire.
All need to be returned to the PK before the last lunch meal on May 15, 2026. Exchange cards need to be submitted with your check-out envelope to ensure that you do not result in a lost card fee.

INFORMATION REGARDING YOUR MAIL:

Due to U.S. Postal Service regulations, the Post Office does not forward mail from this address. For uninterrupted mail service, please notify your friends, relatives, credit card companies, magazines, etc., of your new mailing address. All mail received after you check out will be returned to the sender. If you have any questions regarding your check-out, please feel free to email housing@csueastbay.edu.

**Last day we will accept packages is May 11, 2026. We will RTS (Return to sender) packages by May 18, 2026**

CLEANING SUPPLIES AND EQUIPMENT CHECK-OUT - Lassen Community Room

As you prepare to check out, various supplies will be available to borrow by visiting the Equipment Check-out Room in the front part of the Lassen Community Room (directly across from Sequoia Hall). Please bring an ID other than your BayCard to check out the equipment.

Supplies include a vacuum, broom, paper towels, cleaning spray, and moving carts. Supplies are available on a first-come, first-served basis.

Equipment Room Hours

Sunday, May 10th : 9 AM - 9 PM (Lassen Community Room)
Monday, May 11th - Friday, May 15: 9 AM - 5 PM (Lassen Front Office)
Monday, May 11th - Friday, May 15: 5 pm - 9 PM (Lassen Community Room)
Saturday, May 16th - Monday, May 19th : 9 AM - 9 PM (Lassen Community Room)

TRASH

Large green dumpsters will be placed around Pioneer Heights. Click here for the map. Please use this for landfill garbage and be sure to put recycling in the blue bins as usual. If a dumpster is overflowing, please find a different dumpster. Please do not set trash on the ground of the trash enclosures as it will attract pests.

E-WASTE

In the Lassen community room, you can drop off your items for E-Waste. They will take items like old TVs, laptops, tablets, monitors, old cell phones, cable/wire/charges, computer equipment, etc. Please do not place these items in the landfill dumpsters as it can lead to fines for the university. Thank you for recycling your E-Waste.

TRAFFIC FLOW & PARKING

Beginning Friday, May 8, 2026. Access to Housing will be at the main street light across from the RAW and at the service road leading into the Pioneer Kitchen. The service road behind Tamalpais/Shasta will be the street right before the Dining Commons (Pioneer Kitchen). Other street traffic will be one-way out of Pioneer Heights to allow for unloading zones.

Please review the map to review areas of designated 20-minute loading zones or no parking zones. Please follow the signage. Refer to this map for parking/traffic details.

NOTE - University Commencement will take place from May 15, 2026 through May 17, 2026. We urge that you review the commencement ceremony times to plan around high traffic hours. The easiest times to avoid congestion are during the commencement ceremonies or after ceremony traffic has cleared. During these three days, CSUEB traffic pattern will be adjusted to have a one-way campus entrance only at Carlos Bee Blvd. Entrance to Housing will need to follow Commencement traffic.

FREE FEST

FreeFest is �鶹��AV’s sustainable pop-up donation location! FreeFest helps keep gently used items out of the landfill and gives them a second home. Donations from residents can include electronics, kitchenware, clothes, textbooks, and unopened, non-perishable food. Big-ticket items from past years include printers, crockpots, fans, and lamps! The following items are prohibited: undergarments (including bathing suits), open makeup, open food, or used toiletries.

SUMMER HOUSING:

If you need on-campus housing this summer, please apply on the as soon as possible. Click on the following links to learn more about accommodation options and summer rates.

Summer Residents Transitions

Summer residents, continuing with Housing from the Spring term, will be provided information on their summer transition at another date. Summer residents will receive a separate email with instructions for moving to their summer assignment. There will be no need to relocate off-campus during any of the dates, and residents will be provided a transition period from their Spring space to a summer space.

Thank you for an incredible year in University Housing and Residence Life. You brought energy, curiosity, and heart to our community, and we’re grateful for the moments we shared.

We’re cheering you on, whether you’re returning, graduating, or beginning a new chapter beyond campus. Stay connected, keep growing, and remember that this community is always yours.

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